0025

PROVINCE OF QUEBEC

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF THE SIR WILFRID LAURIER SCHOOL BOARD HELD ON 1998-10-13

An Executive Committee meeting of the Sir Wilfrid Laurier School Board was held in the Conference Room of Rosemere High School, 530 Northcote, Rosemere, QC on Tuesday, 1998-10-13 at 19:30 hours, at which were present:

Pierre Garofano, Chairman; Linda Gagnon, Vice-Chairperson, Steve Bletas, Nazario Facchino, James McDougall, William Pollock, Edward Turchyniak, Commissioners; and Eleanora Facchino and Astrid Norquay, Parent Commissioners.

Also present were: Dominic Martini, Director General; Robert Vallerand, Deputy Director General; Lorraine Archambault, Director of Financial Resources; Laiq Hanafi, Director of Educational Services; Gino Siviero, Director of Information Services; Michael Stirrup, Director of Human Resources; Raymond Thivierge, Director of Material Resources; and Carolyn Curiale and Mary Svotelis, Commissioners

 

The Chairman called the meeting to order at 19:30 hours.

1.0 ACCEPTANCE OF AGENDA:
981013-CA-0018

Edward Turchyniak MOVED THAT the agenda be accepted.

Carried unanimously

2.0 APPROVAL OF MINUTES:
981013-CA-0019

Steve Bletas MOVED THAT the minutes of the EXECUTIVE COMMITTEE meeting of the Sir Wilfrid Laurier School Board held on 1998-09-08, having been received by all members prior to this meeting, be approved as written.

Carried unanimously

3.0 QUESTION PERIOD:

There were no questions.

4.0 BUSINESS ARISING:

Dominic Martini informed the Executive Committee that the logo design is in progress and recommendations to the Council should be ready in time for the November meeting.

5.0 DIRECTOR GENERAL’S REPORT:

The Director General commented on his written report. Among the topics discussed were: the meeting with the representatives of the MEQ on the new administration centre; the interboard agreement with the English Montreal School Board for children living in the Repentigny area; discussions with the representatives of the Laurier Teachers’ Union on a local agreement; and the workshop planned for representatives from each Governing Board organized by the MEQ.

 

0026

Mr. Martini continued his report by providing background information on the Arundel Natural Science School and reviewed a proposal received for the promotion and management of the site for educational and recreational purposes.

Mr. Pollock spoke to the proposal noting that he was prepared to assist by providing his services without charge to develop a Forest Management Plan.

981013-CA-0020

William Pollock MOVED THAT Executive Committee of the Sir Wilfrid Laurier School Board enter into negotiations with Pat Thomas and Fred Argue for the development of a protocol of agreement for the improvement of the Arundel Natural Science School/Centre.

Carried unanimously

The Chairman called for a brief recess. TIME: 21 h 00

The meeting resumed. TIME: 21 h 12

6.0 HUMAN RESOURCES:

6.1 DIRECTOR’S REPORT:

The Director of Human Resources presented his monthly report and provided background information on the resolutions presented.

The Committee entered into discussion on the payroll system and received a status report.

In response to questions concerning the ongoing payroll problems, Gino Siviero, Director of Information Services indicated that there are other payroll programs available. However, the Director General advised the Executive Committee that the board would stay with COBA or explore the programs available through GRICS.

It was noted that there have been several factors affecting the payroll system such as the COBA program was only introduced in May 1998, the number of school boards to be absorbed into the system and the number of unions, eleven in total, being integrated. The projection for a fully functional payroll system is one year, but that those currently not entered into the database are receiving their salary.

981013-HR-0021

William Pollock MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the notice of retirement effective 1998-10-02, received from Gabriel Lafleur, Bus Driver, and extend best wishes to him.

Carried unanimously

981013-HR-0022

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the notice of retirement effective 1999-01-06 received from Dollard Desormeaux, Bus Driver, and extend best wishes to him.

Carried unanimously

981013-HR-0023

James McDougall MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the appointment of Diane Verdon as Coordinator of Financial Resources, effective 1998-10-13.

Carried unanimously

0027

981013-HR-0024

WHEREAS the position of Manager of Financial Resources is vacant as of 1998-10-13;

WHEREAS the Human Resources Committee has been made aware of this vacancy;

WHEREAS the Director General has informed Council of Commissioners that all vacant positions would be reviewed;

Nazario Facchino MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board recommend to the Council of Commissioners that the position of Manager of Financial Reporting be abolished, effective 1998-10-13.

Carried unanimously

981013-HR-0025

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Anne-Marie Rheubottom, teacher at Grenville Elementary School, a maternity related preventive leave of absence, effective 1998-04-21, in accordance with provisions of clause 5-13.05 of the Protestant Teachers’ Collective Agreement.

Carried unanimously

981013-HR-0026

Astrid Norquay MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Anne-Marie Rheubottom, teacher at Grenville Elementary School, a maternity leave of absence, effective 1998-11-08, in accordance with clause 5-13.05 of the Protestant Teachers’ Collective Agreement.

Carried unanimously

981013-HR-0027

Eleanora Facchino MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Marion Alexander, Support Staff at Lake of Two Mountains High School, a leave of absence without pay, effective 1998-10-19 to 1998-11-13 inclusive, in accordance with clause 5-10.01 of the Provincial Collective Agreement for Support Staff.

Carried unanimously

981013-HR-0028

Linda Gagnon MOVED THAT the Sir Wilfrid Laurier School Board approve the engagement of the following full-time teachers for the 1998-99 school year, contingent upon approval of the Provincial Relocation Bureau and per their individual contracts:

Name

 

School

France Celestino

Teresa Commisso

Annie Coderre

Suzanne Durocher

Magali Girard

Robertina Jamzic

Emily Kuklierus

Diane Kyrtatas

Martin Lacelle

Angèle Lapierre

Darlene MacDonald-Reeves

Sandra Malone

Tammie Marlin

Marie-Josée Matton

 

Ste-Adèle E.S.

John F. Kennedy E.S.

Twin Oaks E.S.

Laurentia E.S.

Holy Rosary E.S.

Souvenir E.S.

Holy Rosary E.S.

Western Laval H.S.

Joliette H.S.

St-Paul E.S.

Lewis King E.S.

Laurentian E.S.

Rawdon E.S.

Rosemere H.S..

0028

 

Robert McClaren

Cheryl Miller

Mary Nocella

Lambert Poirier

Penny Powell

Jennifer Re

Tricia Ryan

Bettina Shore

Bruce Smyth

Robert Stagg

Kali Stefatos

Louise Stringer

Charlene Szczaurski

Elizabeth Szokup

Coleen Turner

Lise Valentim

Gary Wagner

Andrea Weinstein

 

 

Lake of Two Mountains H.S.

Genesis E.S.

Souvenir E.S.

Joliette H.S.

Lake of Two Mountains H.S.

Ste-Adèle E.S.

Lake of Two Mountains H.S.

Souvenir E.S.

Laurentian Regional H.S.

Laurentian Regional H.S.

Western Laval H.S.

Genesis E.S.

Ste-Adèle E.S.

John F. Kennedy E.S.

Twin Oaks E.S.

Rawdon E.S.

Lake of Two Mountains H.S.

Rosemere H.S.

Carried unanimously

981013-HR-0029

William Pollock MOVED THAT the Sir Wilfrid Laurier School Board approve the engagement of the following part-time teachers for the 1998-99 school year as per their individual contracts;

Name

 

School

Nathalie Belfort

Pascale Bordeau

Konstadina Boriotis

Heinz Brues

Daniel Charbonneau

Stephanie Cocking

Cheryl Cree

Carolyn Doucet-Soulis

Chantal Fillion

Jodi Frank

Vincent Gagnon

André Gionet

Kent Le Seelleur

Andrée Lebrun

Stéphane Leduc

Christian Lemay

Victoria Lopez

Lynne Pitts-MacDonald

Monica Nolet

Nathalie Poudrette

Celine Sevigny

Leslie Sklavounos

 

 

Laval Catholic H.S.

Ste-Adèle E.S.

Twin Oaks E.S.

Western Laval H.S.

Crestview E.S.

McCaig E.S.

Lewis King E.S.

Terry Fox E.S.

St-Jude E.S.

Rawdon E.S.

Our Lady of Peace E.S. & Hillcrest

St-Jude E.S.

Western Laval H.S.

St-Paul E.S.

Twin Oaks E.S.

Lewis King E.S.

Holy Rosary E.S.

Laval Catholic H.S.

Laurentian Elementary

Souvenir E.S.

St-Jude E.S.

Crestview E.S.

 

Carried unanimously

981013-HR-0030

Steve Bletas MOVED THAT the Sir Wilfrid Laurier School Board approve the engagement of the following part-time replacement teachers for the 1998-99 school year as per their individual contracts;

0029

Name

 

School

Vicki Charto

Lucie Comerford

Michela Cortese

Mary Ann Gresko-Errington

Maureen Jacks

Maria Katiforis

Stéphanie Lemieux

Kathy Massicotte

Matthew McCarney

Barbara Payson-Lakatos

Gilles Trahan

 

 

Souvenir E.S.

St-Paul E.S.

St-Paul E.S.

Souvenir E.S.

Laurentia E.S.

Joliette H.S.

Laurentian Regional H.S.

Rawdon E.S.

Laurentian Regional H.S.

John F. Kennedy E.S.

Laurentian Regional H.S.

Carried unanimously

7.0 EDUCATIONAL SERVICES:

7.1 DIRECTOR’S REPORT:

Laiq Hanafi, Director of Educational Services, reported that the regional pedagogical day held on 1998-10-09 was a great success.

He went on to review the current status of the Pastoral Animation dossier as well as the draft list of the membership of the Education Technical Committees.

In closing he drew the Executive Committee’s attention to the 1998 MEQ June examination results.

In response to a question from Mrs. Norquay concerning the religious education program, Mr. Hanafi noted that parents/students are given a choice from among three (3) moral and religious programs and that the curriculum guidelines were available through the schools to any parent wishing to review them.

7.2 Archdiocese Entente:

WHEREAS the Education Act requires that the Sir Wilfrid Laurier School Board provide confessional education to the children in its jurisdiction;

WHEREAS the Sir Wilfrid Laurier School Board will offer Catholic Religious and Moral Instruction to its Roman Catholic children in all its elementary and secondary schools;

WHEREAS the Sir Wilfrid Laurier School Board is also required to provide the Roman Catholic children with Pastoral Animation Services;

WHEREAS these services are provided to the children at the elementary level through the auspices of the different Dioceses and Parishes involved in the Sir Wilfrid Laurier School Board territory;

WHEREAS the cost of the Pastoral Animation Services is shared by the Ministère de l’Éducation, the different Dioceses and the school board;

____________ MOVED THAT the Chairman of the Council of Commissioners and the Director General be authorized to sign a protocol of agreement for Pastoral Animation Services to the Roman Catholic children in the elementary schools with the following Dioceses:

The Archdiocese of Montreal

The Diocese of Saint-Jérôme

The Diocese of Joliette

The Diocese of Mont Laurier

0030

981013-ED-0031

Steve Bletas MOVED THAT Pierre Garofano be nominated to sit on the Conseil d’administration de la unité régionale de loisir et de sport de Laval.

Carried unanimously

 

8.0 FINANCIAL RESOURCES:

8.1 DIRECTOR’S REPORT:

The Director of Financial Resources advised that the auditors have not completed their work and for that reason the resolutions concerning the financial statements for 1997/98 for the Laurentian, Laurentienne, and Laurenval School Boards will be tabled until the November meeting. She noted, however, that Commissioners will receive the unaudited financial statements for their review.

She also reported that she had received an extension to the deadline for submitting the recovery plan to reduce the board’s deficit. She noted that this would be done at the time that a revised budget is presented.

981013-FR-0032

Edward Turchyniak MOVED THAT the following refunds of taxes totalling 132.65$ be approved:

Municipality/Roll#

Name/Address

Amount

Refunded

Reason for Refund

645001-8444-61-0385-9-001 Freedman Ricki & Messier Renee

132.65$

Value reduction
       
 

TOTAL

132.65$

 

Carried unanimously

981013-FR-0033

Edward Turchyniak MOVED THAT the Sir Wilfrid Laurier School Board approve the cash disbursements listed in the List of Cheques dated 1998-10-07 as follows:

Cheques

 

0011406 to 0012640

$5,129,727.14

FOR A TOTAL OF:

 

$5,129,727.14

Carried unanimously

981013-FR-0034

Edward Turchyniak MOVED THAT the Sir Wilfrid Laurier School Board accept, in accordance with section 339 of the Education Act, the statement prepared by the Director General for school taxes remaining in arrears for the Sir Wilfrid Laurier School Board and the school boards for whom the Sir Wilfrid Laurier School Board is acting as liquidator, namely the Laurentian School Board, the Laurentienne Dissentient School Board and the Laurenval School Board, as at 1998-10-09 in the amount of 1 335 658$.

Carried unanimously

 

 

0031

9.0 MATERIAL RESOURCES:

9.1 DIRECTOR’S REPORT:

The Director of Material Resources gave an update on the projects that have been undertaken by his department: the new school in Rawdon, John F. Kennedy Elementary School, the new administration centre, and the Rosemere High School auditorium seats.

 

981013-MR-0035

WHEREAS the Sir Wilfrid Laurier School Board has resolved to undertake urgent architecture work at John F. Kennedy Elementary School to ensure adequate comfort for the occupants in time for winter;

WHEREAS tenders were invited and opened on 1998-10-05;

WHEREAS the Directorate and the Material Resources Committee support the contract awarded to the lowest tenderer;

Nazario Facchino MOVED THAT a contract in maximum amount of 33 000$, taxes included, be awarded to Ralvec Construction Inc., at the hourly rate of 36,95$, to execute urgent architecture work at John F. Kennedy Elementary School, as per the terms of the contract and drawing;

AND THAT the Chairman or Vice-Chairman of the Council of Commissioners and the Director General or the Deputy Director General be authorized to sign all documents giving effect to this resolution.

Carried unanimously

 

981013-MR-0036

WHEREAS the Sir Wilfrid Laurier School Board has resolved to undertake urgent electrical work at John F. Kennedy Elementary School to ensure adequate comfort for the occupants in time for winter;

WHEREAS tenders were invited and opened on 1998-10-13;

WHEREAS the Directorate and the Material Resources Committee support the contract awarded to the lowest tenderer;

James McDougall MOVED THAT a contract in maximum amount of 3 300$, taxes included, be awarded to St-Martin Électrique to execute urgent electrical work at John F. Kennedy Elementary School, as per the terms of the contract.

AND THAT the Chairman or Vice-Chairman of the Council of Commissioners and the Director General or the Deputy Director General be authorized to sign all documents giving effect to this resolution.

Carried unanimously

 

981013-MR-0037

WHEREAS the Sir Wilfrid Laurier School Board has resolved to undertake urgent heating and ventilation control work at John F. Kennedy Elementary School to ensure adequate comfort for the occupants in time for winter;

WHEREAS tenders were invited and opened on 1998-10-13;

0032

WHEREAS the Directorate and the Material Resources Committee support the contract awarded to the lowest tenderer;

Steve Bletas MOVED THAT a contract in maximum amount of 5 700$, taxes included, be awarded to Société de Controle Johnson Ltée to execute urgent heating and ventilation control work at John F. Kennedy Elementary School, as per the terms of the contract.

AND THAT the Chairman or Vice-Chairman of the Council of Commissioners and the Director General or the Deputy Director General be authorized to sign all documents giving effect to this resolution.

Carried unanimously

 

981013-MR-0038

WHEREAS the Sir Wilfrid Laurier School Board received an allocation to provide a subsidized milk program for its schools in the amount of 52 264$;

WHEREAS the amount of the allocation is based on 1995/96 criteria which applied to the constituent boards of the Sir Wilfrid Laurier School Board;

WHEREAS the schools listed below participated in the subsidized milk program in 1997/98;

WHEREAS it was determined that for 1998/99 existing services would be maintained;

WHEREAS the Sir Wilfrid Laurier School Board has negotiated directly with NATREL INC. with regard to the 1998/99 prices for the milk program;

WHEREAS the negotiations resulted in a price of 0,185$ per container of milk;

WHEREAS a condition of the allocation requires that the distribution of soft drinks to students be prohibited, which will be respected in the schools;

Eleanora Facchino MOVED THAT the schools of the Sir Wilfrid Laurier School Board listed below participate in the milk program for the 1998/99 school year:

Arundel Elementary School

Crestview Elementary School

Grenville Elementary School

Joliette Elementary School

Laurentia Elementary School

Laurentian Elementary School

Lewis King Elementary School

Morin Heights Elementary School

Rawdon Elementary School

Ste-Adele Elementary School

Ste-Agathe Academy (Elementary)

Twin Oaks Elementary School

Carried unanimously

 

9.5 Sale of Land – Deux-Montagnes:

The Director General provided information on the following resolution as it had been previously adopted by the Provisional Council.

0033

WHEREAS the City of Deux-Montagnes has indicated an interest in acquiring Lot 274-1 in the Saint-Eustache Parish, located in the City of Deux-Montagnes, belonging to the Sir Wilfrid Laurier School Board;

WHEREAS the property has an estimated value of 181 500$;

WHEREAS the City of Deux-Montagnes has offered 120 000$ in cash;

WHEREAS the City of Deux-Montagnes has offered goods and services totalling

71 800$;

WHEREAS Lot 274-1 is required for the purpose of a long-term care centre for senior citizens to be built by the Corporation d’hébergement du Québec;

WHEREAS the directorate and the Material Resources Committee support this transaction;

____________ MOVED THAT the Sir Wilfrid Laurier School Board request the authorization of the Ministre de l’Éducation to proceed with the sale of Lot 274-1 in the Saint-Eustache Parish to the City of Deux-Montagnes as per the agreement negotiated by the Provisional Council.

FURTHER THAT the Sir Wilfrid Laurier School Board be authorized to use the proceeds of this sale for the improvement of buildings on its territory.

AND THAT the Chairman or the Vice-Chairperson and the Director General or the Deputy Director General of the Sir Wilfrid Laurier School Board be authorized to sign all documents giving effect to this resolution.

10.0 TRANSPORTATION SERVICES:

The Director General explained that the following resolutions would be presented to the Council of Commissioners at its next general meeting.

981013-TS-0039

WHEREAS the Sir Wilfrid Laurier School Board owns and operates its own fleet of school buses;

WHEREAS two of the bus drivers employed by the school board have given their notice of retirement;

WHEREAS the sale of these two routes to private transporters would provide the school board with additional funds for educational projects;

WHEREAS this sale would be conducted through negotiations for the best price with transporters presently under contract with the Sir Wilfrid Laurier School Board;

WHEREAS the Transportation Committee has been consulted and approves the sale of these bus routes;

James McDougall MOVED THAT the Sir Wilfrid Laurier School Board proceed with negotiations for the sale of two(2) board owned bus routes following the retirement of two bus drivers employed by the Sir Wilfrid Laurier School Board.

FURTHERMORE that this negotiation be undertaken with transporters presently under contract with the Sir Wilfrid Laurier School Board.

Carried unanimously

0034

10.2 Sale of Bus Route and Vehicle:

WHEREAS the Sir Wilfrid Laurier School Board owns and operates its own fleet of school buses;

WHEREAS presently one of the buses on a regular route has no driver assigned to it;

WHEREAS the sale of this route to a private transporter would provide the school board with additional funds for educational projects;

WHEREAS negotiations for the best price with transporters presently under contract with the Sir Wilfrid Laurier School Board were conducted;

WHEREAS two contractors submitted quotations on the route and the bus;

WHEREAS the terms of the agreement included a five (5) year contract ending in June 2003;

WHEREAS the contract will be for one hundred and eighty four (184) days per year and will be prorated for the first year;

WHEREAS the Transportation Committee has been consulted and approves the sale of this bus route to the company submitting the highest quotation;

____________ MOVED THAT the bus route (R80) and the school bus attached be sold to Autobus Georges D. Paquette Ltée. in the amount of 30 000$ for the route and 11 000$ for the bus.

FUTHERMORE that a five (5) year contract be signed with this transporter for the route in the amount of 42 756,95$ per year. AND THAT the first year be prorated to correspond to the number of days remaining for the 1998/99 school year.

 

11.0 INFORMATION SERVICES:

Gino Siviero, Director of Information Services, reviewed his monthly report noting that the Sir Wilfrid Laurier School Board will be assuming technical services for the schools formerly under the CS Chomedey de Laval at the end of December.

He went on to state that the preliminary studies on remote computing and the hook-up of the Sir Wilfrid Laurier server to schools will begin at the end of October.

12.0 CORRESPONDENCE:

None.

13.0 ADJOURNMENT OF MEETING:

William Pollock MOVED adjournment of the meeting.

Carried unanimously

 

TIME: 22:52 hours

NEXT MEETING ð Tuesday ð 1998-11-10

 

______________________________

Robert Vallerand, Secretary General

__________________________

Pierre Garofano, Chairman