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PROVINCE OF QUEBEC

MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF THE SIR WILFRID LAURIER SCHOOL BOARD HELD ON 1998-11-10

An Executive Committee meeting of the Sir Wilfrid Laurier School Board was held in the Conference Room of Rosemere High School, 530 Northcote, Rosemere, QC on Tuesday, 1998-11-10 at 19:30 hours, at which were present:

Pierre Garofano, Chairman; Linda Gagnon, Vice-Chairperson, Steve Bletas, Nazario Facchino, James McDougall, William Pollock, Edward Turchyniak, Commissioners; and Astrid Norquay, Parent Commissioner; and Dominic Martini, Director General.

Also present were: Robert Vallerand, Deputy Director General; Lorraine Archambault, Director of Financial Resources; Laiq Hanafi, Director of Educational Services; Gino Siviero, Director of Information Services; Augy Santini, Senior Advisor to Management; Michael Stirrup, Director of Human Resources; Raymond Thivierge, Director of Material Resources; and Carolyn Curiale, Commissioner.

Absent: Eleanora Facchino, Parent Commissioner.

The Chairman called the meeting to order at 19:30 hours.

1.0 ACCEPTANCE OF AGENDA:

The following additions, deletions and changes to the agenda were proposed:

Deleted:

3.0 QUESTION PERIOD (20 Minutes) INFO

Added:

12.2 Question Period INFO

 

981110-CA-0040

Steve Bletas MOVED THAT the agenda be accepted as amended.

Carried unanimously

2.0 APPROVAL OF MINUTES:
981110-CA-0041

Nazario Facchino MOVED THAT the minutes of the EXECUTIVE COMMITTEE meeting of the Sir Wilfrid Laurier School Board held on 1998-10-13, having been received by all members prior to this meeting, be approved as written.

Carried unanimously

The Executive Committee entered into discussion on the late arrival of meeting packages for both the Executive and the Council meetings. Several suggestions were made as to how service can be improved. The Directorate will review the current procedures.

3.0 BUSINESS ARISING:

The Director General presented a series of logo submissions from four (4) graphics artists for the Executive Committee’s consideration. He provided the Executive with interpretations of each submission.

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The Executive Committee entered into discussion on the logo. It was decided that the logo developed by Studio Douville would be presented to the Council of Commissioners for approval and that the Director General would ask the graphic artist to adjust the colour for better balck and white reproduction.

 

4.0 DIRECTOR GENERAL’S REPORT:

The Director General reviewed his monthly report commenting on his meeting with the English Montreal School Board concerning the renewal of an agreement for the use of the McLearon School; the status of the new administration centre project; the lease of the former Laurentian School Board offices to the MRC d’Argenteuil; negotiations with the Laurier Teachers’ Union; and consultation of the Sir Wilfrid Laurier School Board Administrators’ Association on the local management policy.

He continued noting that the COBA Payroll program continues to cause problems but that there are improvements each pay period. The Laurier Teachers’ Union executive has asked that they be kept up to date on the status of the payroll program.

 

5.0 HUMAN RESOURCES:

5.1 DIRECTOR’S REPORT:

The Director of Human Resources commented on his monthly report noting the COBA Payroll program and the potential work disruptions by teachers that may occur on 1998-11-18. The Principals have been advised on the course of action should work disruptions occur.

981110-HR-0042

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of Isabelle Laplante as a full-time psychologist, effective 1998-10-13, in accordance with clause 5-1.04 of the collective agreement of the Centrale de l’Enseignement du Québec on behalf of the Unions of Professionals represented by the Fédération des Professionnelles et Professionnels de l’Éducation du Québec (CEQ).

Carried unanimously

981110-HR-0043

William Pollock MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of the following full-time teachers for the 1998-99 school year, contingent upon approval of the Provincial Relocation Bureau and per their individual contracts:

Name

 

School

Daoust, Dominique

 

Lake of Two Mountains H.S.

Guiot, Claire

 

Lake of Two Mountains H.S.

Holcman, Leisha

 

Lewis King E.S.

Mardas, Marianthi

 

St. Paul E.S.

Marsillo-Gavita, Marisa

 

St. Paul E.S.

Thériault-Beaulieu, Louise

 

St. Paul E.S.

Carried unanimously

981110-HR-0044

Linda Gagnon MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of the following part-time teachers for the 1998-99 school year as per their individual contracts;

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Name

 

School

Best, Judith

 

Laurentian Regional H.S.

Brunton, Margaret

 

Laurentian Regional H.S.

Davidson, Elaine

 

Morin Heights E.S.

Lundy, Maureen

 

Laurentian Regional H.S.

Mawdryk, Helene

 

Laurentian Regional H.S.

Pollock, Patricia

 

Morin Heights E.S.

Carried unanimously

981110-HR-0045

Nazario Facchino MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of the following part-time replacement teachers for the 1998-99 school year as per their individual contracts;

Name

 

School

Abbott, Cory

 

Laurentian Regional H.S.

Bao, Maria

 

St. Paul E.S.

Colletti, Sandra

 

Laurentian Regional H.S.

Delli Colli, Angelo

 

Laurentian Regional H.S.

Russillo, Mary

 

St. Paul E.S.

Carried unanimously

981110-HR-0046

James McDougall MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the engagement of John Di Domenico, non teaching professional, as a Math and Science Technologies Consultant, effective 1998-11-23, in accordance with clause 5-1.03 of the collective agreement of the Centrale de l’Enseignement du Québec on behalf of the Unions of Professionals represented by the Fédération des Professionnelles et Professionnels de l’Éducation du Québec (CEQ).

Carried unanimously

981110-HR-0047

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Lucy McIntosh teacher at Rosemere High School, an adoption leave of absence effective 1998-10-05 to 1998-11-20, in accordance with clause 5-13.22 of the Protestant Teachers’ Collective Agreement.

Carried unanimously

981110-HR-0048

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Manon Rousseau teacher at Our Lady of Peace Elementary School, a maternity leave of absence, from 1998-10-18 to 1999-03-05 in accordance with clause 5-13.05 of the Catholic Teachers’ Collective Agreement.

Carried unanimously

981110-HR-0049

Astrid Norquay MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Manon Rousseau teacher at Our Lady of Peace Elementary School, a leave of absence without pay, from 1999-03-08 to 1999-05-14 in accordance with clause 5-13.27 c) of the Catholic Teachers’ Collective Agreement.

Carried unanimously

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981110-HR-0050

William Pollock MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Jacques Tardif teacher at Sacred Heart Middle School a part-time leave of absence without pay for the 1998-1999 school year in accordance with clause 5-15.14 of the Local Agreement of the Catholic Teachers’ Collective Agreement.

Carried unanimously

981110-HR-0051

Linda Gagnon MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Chantal Arsenault teacher at McCaig Elementary School, a part-time leave of absence without pay for the 1998-1999 school year in accordance with clause 5-15.14 of the Local Agreement of the Protestant Teachers’ Collective Agreement.

Carried unanimously

981110-HR-0052

Nazario Facchino MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board grant Ron Fitzmorris teacher at Laval Catholic High School a Progressive Retirement, effective for the 1998-1999, 1999-2000 and 2000-2001 school years with a workload of 66% for every school year, in accordance with clause 5-21.00 of the Catholic Teachers Collective Agreement.

Carried unanimously

981110-HR-0053

James McDougall MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board hereby accept the resignation of Cathy Edwards, Child Care Technician at Sacred Heart Middle School, effective 1998-10-17, in accordance with the Collective Agreement for Support Staff Employees.

Carried unanimously

The Director General provided the context in which the local agreement/arrangements were negotiated with the Laurier Teachers’ Union. He noted that the Union had agreed to the application of the former PAPT Collective Agreement and the local agreement between the former union, NILTU, and the former Laurentian School Board. Amendments to the local arrangements have been negotiated in an attempt to develop positive labour relations.

The Director General reviewed the contents of the local agreement.

 

5.6 Local Agreement – Laurier Teachers’ Union:

WHEREAS the North Island Laurentian Teachers’ Union and the Laval English Catholic Teachers’ Association entered into a voluntary merger to form the Laurier Teachers’ Union;

 

WHEREAS the Laurier Teachers’ Union received its accreditation from the Labour Commissioner General to represent teachers in the employ of the Sir Wilfrid Laurier School Board:

 

WHEREAS by virtue of its accreditation and the application of Section 530.11 of the Education Act as amended by Law 109, the employment conditions in effect for members of the Laurier Teachers’ Union are those established by Agreement binding on the one hand: the Employer Bargaining Committee for

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Protestant School Boards (CPNCP) AND on the other hand: the Provincial Association of Protestant Teachers (PAPT) on behalf of the Teachers’ Unions which it represents; And the local agreement and arrangements previously negotiated between the North Island Teachers’ Union and the Laurentian School Board;

 

WHEREAS the representatives of the board and of the union agreed that it was in their mutual interest to amend the local agreement and arrangements in order to promote good working relationships;

 

____________ MOVED THAT, on the recommendation of the Human Resources Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board authorize the Chairman and the Director General to sign the local agreement negotiated between the Sir Wilfrid Laurier School Board and the Laurier Teachers’ Union as found in document #SWLSB-981118-01.

 

The Director General reviewed the development of the local management policy following the adoption of a regulation by the Ministère du l’Éducation governing the working conditions of management personnel. He went on to highlight the contents of the policy.

 

5.7 Local Management Policy – SWL Administrators’ Association:

WHEREAS the Regulation respecting the conditions of employment of management staff of school boards has been adopted by the order of the Minister of Education, dated 1998-09-23;

 

WHEREAS the regulation requires the board to adopt a local management policy governing the working conditions of the management staff;

 

WHEREAS the Sir Wilfrid Laurier Administrators’ Association has been consulted on the local management policy;

 

____________ MOVED THAT, on the recommendation of the Human Resources Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board adopt the policy regulating the working conditions of management staff represented by the Sir Wilfrid Laurier Administrators’ Association, as found in document #99-HR-01

 

6.0 EDUCATIONAL SERVICES:

6.1 DIRECTOR’S REPORT:

The Director of Educational Services commented on his monthly report noting the Decentralization of the Functions and Powers relating to Educational Services; various Educational Services Technical Committees; religious animation services; and youth sector enrolment figures as of 1998-09-30.

WHEREAS the Education Act requires that the Sir Wilfrid Laurier School Board provide confessional education to the children in its jurisdiction;

 

WHEREAS the Sir Wilfrid Laurier School Board will offer Protestant Moral and Religious Education to its Protestant children in all its elementary and secondary schools;

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WHEREAS the Sir Wilfrid Laurier School Board is also required to provide the Protestant children with Religious Animation Services;

WHEREAS these services will be provided to the children at the elementary level through the auspices of the Christian Direction – a coalition of Protestant Church groups - in the Sir Wilfrid Laurier School Board territory;

WHEREAS the cost of the Religious Animation Services is shared by the Ministère de l’Éducation, the Christian Direction and the school board;

____________ MOVED THAT the Chairman and the Director General be authorized to sign a protocol of agreement for Religious Animation Services to the Protestant children in the elementary schools with the Christian Direction.

The Director General commented on proposed policy #99-ED-01: School Based Day Care, pointing out that there is now a regulation of the Ministère de l’Éducation concerning school based day care services.

The Chairman of the Executive Committee called for a brief recess. TIME: 22:12 hours

The meeting resumed. TIME: 22:22 hours

7.0 FINANCIAL RESOURCES:

7.1 DIRECTOR’S REPORT:

The Director of Financial Resources presented her monthly report commenting on the capital budget, the revised budget and the contingency fund.

981110-FR-0054

Edward Turchyniak MOVED THAT the following refunds of taxes totalling 2,646.55$ be approved:

Municipality/Roll #

Name/Address

Amount

Refunded

Reason for Refund

645001-8553-35-7095-9 Hyman Crystal

136.57

Value reduction
645001-8554-49-1740-5 André Audet

10.19

Catholic 1997-98
645001-8544-26-4065-3 Ivanhoe II Inc.

1,892.89

Value reduction
645001-8345-82-8805-3 Claude Guay et al

383.25

Francophone 98-99
731800-7344-65-5585 Denis Larose

223.65

Francophone 98-99
 

TOTAL

2,646.55

 

Carried unanimously

981110-FR-0055

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board approve the cash disbursements listed in the List of Cheques dated 1998-11-04 as follows:

Cheques

 

0012641 to 0013437

$4,130,385.27

FOR A TOTAL OF:

 

$4,130,385.27

Carried unanimously

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981110-FR-0056

WHEREAS the Sir Wilfrid Laurier School Board has requested the authorization to spread over a period of three years the financing of the contribution towards the 1998-1999 transportation services;

WHEREAS the board has received an authorization in principle from the Direction des opérations budgétaires et financières du ministère de l’Éducation dated 1998-10-27;

WHEREAS following receipt of this authorization the board must adopt a resolution to borrow through a long-term note established for a period not exceeding three years;

Edward Turchyniak MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board contract a loan in the amount of 430 026 $ from the Royal Bank of Canada located at 3100, Le Carrefour Blvd. in Laval, Québec;

AND THAT said loan be contracted on receipt of approval from the Ministère de l’Éducation and repayable according to the following terms:

The loan will bear interest at prime rate per cent at the Royal Bank of Canada;
The interest will be paid to the Bank monthly;
The loan will be contracted through one or several long term notes made in the amount of the loan, bearing interest at the rate indicated above and payable on the established deadline; it being understood that the reimbursement of the capital is the responsibility of the board;
The loan may, at the request of the board, be reimbursed by advanced payment.

AND FURTHER THAT the Sir Wilfrid Laurier School Board authorize the Chairman or the Vice-Chairman with either the Director General or the Deputy Director General to sign on behalf of the said board the note or notes, to take any action and to sign any other document deemed useful to give full effect to this resolution.

Carried unanimously

8.0 MATERIAL RESOURCES:

 

8.1 DIRECTOR’S REPORT:

The Director of Material Resources commented on his monthly report noting the measures taken after vulnerability assessments were carried out at Grenville Elementary School, Our Lady of Peace Elementary School, Souvenir Elementary School and Rosemere High School and other schools recently effected by break-ins and vandalism.

He went on to report that an application for a shared cost project for the John F. Kennedy Elementary School should be forwarded to the Ministry.

8.2 Shared Cost Porject – John F. Kennedy:

WHEREAS the Sir Wilfrid Laurier School Board wants to renovate John F. Kennedy Elementary School;

WHEREAS the Sir Wilfrid Laurier School Board is applying for a shared cost project from the Ministry of Education totaling 1 633 301$

WHEREAS the Ministry of Education is prepared to offer a subsidy of 1 035 689$;

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WHEREAS the Ministry of Education requires that the Sir Wilfrid Laurier School Board support the project and commit itself to a share totaling 524 113$;

WHEREAS the Directorate and the Material Resources Committee fully support this shared cost project application;

____________ MOVED THAT the Council of Commissioners of the Sir Wilfrid Laurier School Board approve the shared cost project application for the renovation of the John F. Kennedy Elementary School, AND commits itself to its share of 524 113$.

981110-MR-0057

WHEREAS the Sir Wilfrid Laurier School Board has resolved undertake renovations at John F. Kennedy Elementary School through its application for a shared cost project from the Ministry of Education;

WHEREAS an architect is required to prepare specifications and drawings;

WHEREAS the Ministry of Education procedure requires that the architect be selected through invitational tenders;

WHEREAS the Directorate and the Material Resources Committee support the call for invitational tenders

William Pollock MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board call for invitational tenders for the services of an architect for the renovation project at John F. Kennedy Elementary School.

Carried unanimously

981110-MR-0058

WHEREAS the Sir Wilfrid Laurier School Board has resolved undertake renovations at John F. Kennedy Elementary School through its application for a shared cost project from the Ministry of Education;

WHEREAS a consulting engineer is required to prepare specifications and drawings;

WHEREAS the Ministry of Education procedure requires that the consulting engineer be selected through invitational tenders;

WHEREAS the Directorate and the Material Resources Committee support the call for invitational tenders

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board call for invitational tenders for the services of a consulting engineer for the renovation project at John F. Kennedy Elementary School.

Carried unanimously

981110-MR-0059

WHEREAS the Sir Wilfrid Laurier School Board has called public tenders for snow removal service contracts for some of its buildings;

WHEREAS tender documentation was in compliance with the Board’s specifications;

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Linda Gagnon MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board accept the following tenders for snow removal service contracts for the 1998/99 winter season:

Cost / Salting

GEORGES D’AOUST INC. Terry Fox

 

3 525,00$

 

60,00$/hr.

GILBERT P. MILLER Arundel

Arundel Natural Science Centre

517,61$

862,69$

46,01$ per trip

taxes inc.

ENTREPRISES MIKE TRUTTMANN ENR. Grenville

1 800,00$

80,00$ per trip

PAVAGE JÉROMIEN Laurentia

3 200,00$

150,00$ per trip

ENTR. FORESTIÈRES

T.W. SEALE INC.

Laurentian Elementary

Laurentian Reg. H.S.

Admin Centre – Lachute

4 158,00$

9 504,00$

1 188,00$

100,00$/hr.

CONSTRUCTION CARRUTHERS Morin Heights

 

4 500,00$

100,00$/hr

EXC. W. OGILVIE Ste-Adèle

1 000,00$

(INC.)

DENIS LAMOUREUX Ste-Agathe Academy

2 600,00$

225,00$ per trip

Carried unanimously

The Director of Material Resources provided an update on the parking issue at Western Laval High School noting that due to certain by-laws of the City of Laval the capacity of the proposed additional parking would be reduced to 66 places and that costs for drainage and paving would exceed 60 000$, therefore, he recommends that no action be taken on this issue.

 

9.0 TRANSPORTATION SERVICES:

9.1 TRANSPORTATION POLICY AND PROCEDURES MANUAL:

The Director General reviewed proposed policy #99-TS-01: Transportation Policy and Procedures Manual noting that this would allow parents to make their views known. This policy will be presented to the Council of Commissioners on 1998-11-18 for approval in principle and then be sent out for consultation.

 

____________ MOVED THAT, on the recommendation of the Transportation Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve in principle policy #99-TS-01: Transportation Policy and Procedures Manual.

 

9.2 PROPOSED SCHOOL TRANSPORTATION ZONES FOR 1999-2000:

The Director General commented on the proposed rezoning of high schools on the Island of Laval and the Lower North Shore noting that the proposal would have all students living on the Island of Laval attend schools on the island, that high school students on the Island of Laval use public transportation, and that to the extent possible communities would be served by a particular school thereby reducing the duplication of bus routes.

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He went on to note that the recommendations were made to reduce the deficit in transportation.

The Executive Committee entered into dicsussion.

981110-TS-0060

Steve Bletas MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board forward the "Proposed Rezoning of High Schools on the Island of Laval and the Lower North Shore" to the Council of Commissioners for approval in principle and consultation.

Carried unanimously

WHEREAS the 1998/99 school transportation service generated an operational deficit due to the reduction in grants received for transportation from the Ministère de l’Éducation;

WHEREAS the operational deficit in transportation requires the board to assign funds from its general revenues in grants and allocations for the support of the educational services provided by the board to students;

WHEREAS the quality and extent of the services offered to students require that the board operate its transportation service within the budget allocated for the service by the Ministère de l’Éducation;

WHEREAS a reduction in costs in school transportation requires the board to rezone certain schools and have recourse to public transportation where such service is available;

____________ MOVED THAT, on the recommendation of the Transportation Committee, the Council of Commissioners of the Sir Wilfrid Laurier School Board approve in principle the restructuring of transportation services on the island of Laval for high school students and the regrouping of certain elementary schools and high schools in Laval and the Lower North Shore.

981110-TS-0061

Nazario Facchino MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board, on the recommendation of the Transportation Committee, approve the purchase of the MapInfo Computer Program from Le groupe PJMD inc., in the amount of 28 500$ plus taxes.

Carried unanimously

10.0 CORPORATE AFFAIRS:

10.1 Ethics Review Committee:

WHEREAS the Provisional Council adopted a Code of Ethics and Professional Conduct for Commissioners (By-Law 3-1997) on January 20, 1998 in accordance with the terms of the Education Act (R.S.Q.c.I-13.3);

WHEREAS in keeping with said By-Law 3-1997, the Council of Commissioners must each year set up a Review Committee comprised of two(2) Commissioners, the Director General (coordinator), and one(1) substitute Commissioner to act as replacement in case of absence or of a complaint against a Commissioner on the Review Committee;

________________ MOVED THAT the Council of Commissioners of Sir Wilfrid Laurier School Board appoint __________________ and __________________ to the Ethics Review Committee for the 1998-99 school year;

AND FURTHER THAT ____________________ be named as Alternate to the Ethics Review Committee for the 1998-99 school year.

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981110-CA-0062

William Pollock MOVED THAT the Executive Committee of the Sir Wilfrid Laurier School Board authorize the sale of alcoholic beverages at a fundraising activity of the Mountainview Elementary School as part of the lease arrangements for 1998-11-14. AND THAT the lease will only be valid upon receipt of a copy of the issued permit required to conform to provincial law.

Carried unanimously

981110-CA-0063

Steve Bletas MOVED THAT Gino Siviero, Director Information Services, be named as the official delegate of Sir Wilfrid Laurier School Board to the Société de gestion du réseau informatique des commissions scolaires (GRICS).

Carried unanimously

 

11.0 INFORMATION SERVICES:

The Director of Information Services presented his monthly report.

He went on to note that a web-site for the board is in the planning and that the staff of the Information Services department are up to the task.

11.2 Question Period:

In response to a question from the table, the Director General noted that all calls for Commissioners are referred to Jocelyne Thompson-Ness, who in turn contacts the individual concerned with the necessary information.

A status report on the Emergency Prepardness Committee was requested and it was noted that the current members are Steve Bletas, Nancy Rupnik, and Morten Schrier. It was noted that the committee has not met this school year.

It was suggested that a telephone chain be set up in each school in the event that school bus drivers are forced to cancel their route once the route is already in progress.

 

12.0 CORRESPONDENCE:

As found in meeting package.

13.0 ADJOURNMENT OF MEETING:

Nazario Facchino MOVED adjournment of the meeting.

Carried unanimously

TIME: 23:50 hours

NEXT MEETING ð Tuesday ð 1998-12-08

 

 

 

______________________________

Robert Vallerand, Secretary General

__________________________

Pierre Garofano, Chairman